You are paying per lease and waiting days for each batch to come back. Upload one of those same leases here and get rent, options, critical dates and CAM terms in minutes, every field citing its source page.
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We read the lease abstraction pages of four established outsourcing providers in August 2026 and recorded only what each company states publicly on its own site. One of the four publishes a per-lease rate. The rest quote on request, which is the single biggest reason offshore budgets are hard to compare before you commit.
| Provider | Where the work is done | Publishes a per-lease price | Published turnaround | Published accuracy claim |
|---|---|---|---|---|
| LeaseAbstractors This tool | Software you run yourself, no outside team touches the file | Yes, volume pricing on our pricing page | Minutes per lease, on demand | Roughly 92 to 98 percent on standard fields, with every field linked to its source page so you verify it |
| Springbord | Not stated on its lease abstraction page | Yes, it publishes a range of $90 to $250 per lease | Four to eight hours for a single English lease, 50 leases in 10 working days | States 100 percent accuracy on critical dates and dollar values |
| Flatworld Solutions | Princeton NJ, Davao in the Philippines, and Bengaluru in India | No, quote on request | Not stated | Not stated |
| Cenza | Chennai, India, serving US and UK clients | No, quote on request | Not stated, described as a quick turnaround | States at least a 99 percent data accuracy rate |
| RE BackOffice (ReboLease) | US address in Pittsburgh PA, delivery locations not stated | No, quote on request | Not stated | Not stated, described as robust quality control |
Figures are quoted from each vendor's own public pages in August 2026 and are vendor-reported, not independently benchmarked. Third-party roundups circulate per-lease numbers that none of these vendors publish, so confirm any rate in writing before you sign. Re-verify pricing directly with the provider.
Outsourcing works. Plenty of US portfolios have run on an offshore abstraction vendor for years and been well served. The reasons teams start shopping are usually operational rather than a complaint about quality.
Work goes out in batches and comes back on the vendor's schedule. Springbord publishes 10 working days for 50 leases. That is fine for an annual cleanup and painful when an acquisition needs 30 abstracts before a Friday committee meeting.
When a rent step or an option notice window comes back wrong, the fix goes into a queue on the other side of a 10 to 12 hour time difference. A question you could settle in 30 seconds becomes a two-day round trip, and the review burden lands back on you either way.
Per-lease pricing is easy to approve for 40 leases and hard to defend for 900. Because the fee is variable, the cost of abstraction rises with every acquisition, and re-abstracting after an amendment usually means paying for the same lease twice.
Leases carry rent, guaranties, tenant financials and signatures. Sending them to a third-party team offshore is a real procurement conversation, and some institutional owners and lenders simply cannot get it approved.
Percentage rent breakpoints, co-tenancy triggers, expense stops and gross-up language are where US commercial leases hide money. These are exactly the provisions that need familiarity with US market norms rather than careful transcription.
Most abstracts arrive as an Excel file with no link back to the page a value came from. When an auditor or a lender asks where the CAM cap came from, someone on your team opens the PDF and searches for it by hand.
The point is not that people are replaceable. It is that the slow, expensive parts of the outsourcing model are the handoff and the wait, and software removes both while leaving the review with you.
Upload a lease and read the fields while you are still in the document. There is no batch to schedule, no minimum volume, and no queue position, so a single urgent lease costs you the same effort as the fiftieth.
Each extracted value carries a pointer back to the page and clause it came from. Verification becomes a click rather than a search, which is what makes a fast first pass safe to rely on.
Pricing is based on committed monthly page volume rather than a fee per document, so the number does not move every time the portfolio grows or a lease is amended and needs re-abstracting.
Documents move through software rather than through an outsourced review desk. We use 256-bit encryption in transit and at rest, no SOC 2 attestation is held today, and your documents are not used to train our own models.
When an amendment lands, run the lease again instead of reopening a work order. The old model charges for a second abstract of a document it has already seen.
Export to Excel, CSV or JSON, or pull it through the API into Yardi, MRI, Visual Lease, CoStar or your ERP, rather than receiving a template that someone then has to remap.
You do not have to cancel anything to find out whether this works on your portfolio. Run the comparison on leases you already have abstracted, where you know the right answer.
Include the two ugliest: a scanned lease with handwritten amendments, and a retail lease with percentage rent and co-tenancy. You already know the right answers, which is what makes this a real test.
Upload each one and export the fields to Excel so you are comparing like for like against what the vendor delivered, in the same format.
Pay attention to option notice windows, rent steps, CAM caps and expense stops. Those are where a miss actually costs money, and where the source-page citation earns its keep.
Include re-abstracts after amendments, which per-lease pricing charges for again. Then decide what stays outsourced and what moves in house.
The switch is rarely all or nothing. Most teams keep a vendor for the bulk historical backlog and move the time-sensitive work in house.
The clearest case is acquisition due diligence. When a portfolio goes under contract, the diligence period is fixed and the abstraction work arrives all at once. A vendor quoting 10 working days for 50 leases is not slow by outsourcing standards, it is simply the wrong shape for a deadline you did not choose. Teams doing lease abstraction for lenders and investors hit this constraint first and hardest.
The second case is the amendment tail. A lease is abstracted once, then amended twice over the next three years. Under per-lease pricing, each amendment is a new work order and a new invoice for a document the vendor has already read. Running it yourself makes re-abstraction a non-event, which is also why lease amendment abstraction is usually the first workflow teams bring in house.
Third is an accounting deadline with a data problem underneath it. ASC 842 adoption, a GASB 87 implementation or a platform migration all fail the same way: the standard is understood, the lease data is not clean. Waiting on an outside batch while the close calendar runs is the worst version of that problem, and it is the reason preparing lease data for ASC 842 tends to drive the software decision rather than follow it.
Fourth is procurement and data control. Lenders, public pension investors and healthcare owners frequently run vendor risk reviews that an offshore document-handling arrangement struggles to clear. When the review stalls, the practical answer is usually software rather than a different outsourcing vendor.
Where outsourcing still wins, and it genuinely does: a large one-time backlog of degraded scans that needs human judgment more than speed, leases in languages your team does not read (Springbord advertises support for 18 or more languages), and full lease administration as a managed service, where abstraction is only one part of what the vendor does. If what you actually want is a person accountable for the whole lease administration function, software is not a substitute for that. Our honest read on where each model fits is on lease abstraction services vs software, and the broader market view is on lease abstraction companies.
Still have questions? Our team is happy to help.
Talk to our teamOffshore lease abstraction is the practice of sending commercial lease documents to a third-party team, usually in India or the Philippines, who read each lease and key the important terms into a spreadsheet or a lease administration platform. Work is delivered in batches, priced per lease, and quality controlled by the vendor.
Most providers quote on request rather than publish a rate. Of the four we checked in August 2026, only Springbord publishes a figure, stating a range of $90 to $250 per lease with discounts for bulk projects. Treat per-lease numbers you find in third-party roundups as unverified and get your rate in writing.
Published turnaround is rare. Springbord states four to eight hours for a single English lease and 10 working days for 50 leases. The other three providers we checked publish no turnaround at all. The practical constraint is that work moves in scheduled batches, so your timeline depends on queue position.
Not on standard fields. A trained human reviewer typically reaches 95 to 99 percent on parties, rent and dates, while AI abstraction reaches roughly 92 to 98 percent. The advantage is speed and verifiability: results arrive in minutes and every field links to its source page, so checking a value takes a click instead of a search.
The two that stop deals are data control and clause nuance. Leases carry guaranties, tenant financials and signatures, so offshore document handling often triggers a vendor risk review. Separately, US-specific provisions like percentage rent breakpoints, co-tenancy triggers and expense stops depend on familiarity with US market norms.
Use software when the work is continuous, deadline-driven or tied to an accounting close, and when re-abstracting amended leases is a recurring cost. Outsource when you face a large one-time backlog of degraded scans, non-English leases, or you want a person accountable for lease administration as a whole, not just abstraction.
For most US commercial portfolios it replaces the transcription, not the review. AI produces the structured fields in minutes and cites the source page for each one, and a member of your team confirms the provisions that carry money or risk. What disappears is the batch wait and the per-lease invoice, not the judgment.
Run both in parallel before the renewal date. Take five leases the vendor has already delivered, including your messiest scan and a retail lease with percentage rent, abstract them again yourself, and compare field by field. That tells you what to move in house and what to keep outsourced, with evidence rather than a projection.
When to outsource and when to run it yourself.
Learn moreThe providers compared on cost and turnaround.
Learn moreWhere the money actually goes, per lease.
Learn moreWorking through a backlog without a vendor.
Learn moreDiligence on a fixed clock.
Learn moreAn honest side-by-side of the top tools.
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Everything you need to know before you subscribe, or talk to our team if you need something specific.
Ask a questionEach plan includes a monthly allowance of pages, and the number you get depends on which AI model you choose at extraction time. Base AI processes pages faster; Pro AI delivers the highest field-level accuracy. Your allowance resets on your billing anniversary each month, unused pages do not roll over. A typical commercial lease runs 20 to 60 pages including amendments, so the Starter plan's 2,500 Base AI pages cover roughly 40 to 120 leases a month.
Once your included pages are used up, extraction pauses until the next billing cycle. You can upgrade your plan at any time mid-month, the higher allowance kicks in immediately and you are only charged the prorated difference for the remainder of the period.
Yes. You can switch from monthly to yearly billing at any renewal date to lock in the 50% discount. If you switch mid-cycle, the new rate takes effect at the start of your next billing period. Annual plans are non-refundable after the 14-day cancellation window.
All plans export to Excel XLSX and CSV. Plus adds QuickBooks (QBO) export and financial reports. Pro and Enterprise unlock JSON output via REST API and webhooks so you can push structured data directly into any ERP, RPA platform or internal system.
We do not use your documents to train or improve our own models, and files are encrypted in transit (TLS 1.2+) and at rest (AES-256). Extraction runs through a third-party model provider, so review their terms if your policy requires a contractual no-training commitment. You control retention: documents can be deleted from the workspace at any time, and we will remove everything on request.
Enterprise plans are tailored to your organisation's document volume, compliance requirements and integration needs. Pricing is based on committed monthly page volume with volume discounts at scale. Contracts include a Data Processing Agreement (DPA), custom security review support where required, and dedicated infrastructure options. Contact our sales team to get a custom quote.
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