IBM TRIRIGA and its successor, Maximo Real Estate and Facilities, are systems of record, not document readers. Unless you are already on Maximo REF 9.2, lease data goes in by hand. Upload a lease and get rent, options, and critical dates back as structured fields in minutes, each citing its source page. Free to try, no demo.
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IBM documents four ways to create a lease abstract record, plus a separate rule for asset leases. Which ones are open to you depends entirely on your version, and that is the detail most migration plans get wrong. This table lays out each path, what it costs you in effort, and where it breaks down, so you can see where an outside abstraction step actually earns its place.
| Path into TRIRIGA or Maximo REF | What it requires | Effort per lease | Where it falls short |
|---|---|---|---|
| Manual data entry | A trained lease administrator and the lease PDF | 4 to 8 hours for a complex lease | The default for every TRIRIGA version. Accurate only as far as the person reading the document, and impossible to audit later without reopening the lease |
| Native AI abstract population | Maximo Real Estate and Facilities 9.2 or later | Minutes | Only available once you have completed the Maximo migration. It does nothing for a team still running TRIRIGA 11.x, which is most of the installed base in 2026 |
| OSCRE XML import | A counterparty or vendor that already produces OSCRE files | Minutes, if the file exists | Someone still has to abstract the lease into OSCRE format first. It moves structured data, it does not create it |
| Offline forms | The IBM offline form template | Roughly the same as manual entry | A different container for the same manual reading work, useful for distributing entry across a team |
| LeaseAbstractors, then import This tool | A lease PDF and a browser | Minutes, on any TRIRIGA or Maximo version | You review the extracted fields before loading them. Our output is a spreadsheet, so you import it through data utilities rather than a certified connector |
The four native paths are documented by IBM for Maximo Real Estate and Facilities: lease abstract records can be created "by using AI, or through manual data entry, Open Standards Consortium for Real Estate (OSCRE) .xml files, or offline forms", with AI population of lease abstracts from uploaded documents available starting in Maximo Real Estate and Facilities 9.2. IBM also documents that asset lease records can be created only through manual data entry. Verified against IBM Documentation, August 2026.
A lease abstract record in TRIRIGA is only as good as the fields behind it, and the ones that cause trouble later are always the same: the dates the notification engine fires on, the rent steps the accounting tab classifies from, and the recovery terms that drive reconciliation. These are the fields the extraction pulls, in the shape TRIRIGA expects them.
The exact legal tenant and landlord entities, the building and suite, and the rentable and usable square footage. Get the entity or the RSF wrong and every pro-rata share and allocation downstream in TRIRIGA is wrong with it.
Base rent by period, fixed and index-linked escalations, free rent, and payment frequency, pulled from the rent exhibit rather than the summary page, so the payment schedule TRIRIGA generates matches what the lease actually says.
Commencement, expiration, renewal and termination notice windows, and every option deadline, extracted as dates rather than prose. These are what TRIRIGA notifications and lease expiration alerts key off, and the most expensive fields to miss.
The expense structure, base year or expense stop, pro-rata share, caps, gross-up provisions, and exclusions, so reconciliation in TRIRIGA runs against the terms in the document instead of an assumption.
Term, renewal options and their likelihood inputs, purchase options, and residual value guarantees: the underlying facts a Lease Accountant uses when TRIRIGA classifies the lease under ASC 842, IFRS 16, GASB 87, or GASB 96.
Each extracted value links back to the page and clause it came from. That is what makes a TRIRIGA data load reviewable, and what an auditor asks for when a right-of-use asset is questioned three years later.
From a folder of lease PDFs to a reviewed, structured file you can load through data utilities, without keying a single field by hand.
Add the original lease, all amendments, assignments, side letters, and exhibits. Scanned documents and image-only PDFs are fine. The abstraction reads the whole document set, which is where superseded terms usually hide.
The model returns parties, premises and area, the rent schedule and escalations, recoveries, options, and every critical date as structured fields rather than a text summary.
Every field cites its page, so a lease administrator confirms the notice window or the escalation step in seconds. Fix anything questionable before it reaches your system of record instead of after.
Download the abstract as Excel or CSV, map it to your lease abstract record fields, and bulk load it through TRIRIGA data utilities. The same file works for a Maximo Real Estate and Facilities migration.
Last updated August 2026. What TRIRIGA does with lease data, how lease abstracts get created, what the Maximo Real Estate and Facilities transition changes, and where an outside abstraction step fits.
Partly, and only on the newest version. IBM documents that lease abstract records in Maximo Real Estate and Facilities can be created "by using AI, or through manual data entry, Open Standards Consortium for Real Estate (OSCRE) .xml files, or offline forms", but AI population of lease abstracts from uploaded documents is available only starting in Maximo Real Estate and Facilities 9.2. If your organization is still running TRIRIGA 11.x, which most are in 2026, there is no AI abstraction in the product and lease data reaches the system by manual entry, OSCRE import, or an offline form. IBM also documents that asset lease records can be created only through manual data entry, with no AI path at all.
TRIRIGA lease management is the contract side of IBM TRIRIGA, now delivered as IBM Maximo Real Estate and Facilities. In IBM's words, the Real Estate Manager application lets you "manage real estate contracts and asset lease contracts" and "store contract documentation, conditions, clauses, options, and financial transactions in one central repository", with automated notifications about upcoming lease expiration and other critical dates. It sits alongside space management, capital planning, maintenance and operations, and environmental and energy management in the wider suite. What it is not is a document reader: the repository is only as complete as whatever your team abstracted into it.
TRIRIGA as a product line is being wound down, though nothing switches off tomorrow. IBM has announced support lifecycle completion for all versions and releases of IBM TRIRIGA and IBM TRIRIGA Application Suite effective September 30, 2027, and software ordering for those programs concluded on January 28, 2026, which also closed TRIRIGA SaaS to new orders. The designated upgrade path is IBM Maximo Real Estate and Facilities 9.x, part of IBM Maximo Application Suite 9.x, which IBM describes as "the evolution of IBM TRIRIGA". Existing customers get Sustained Support for up to five years past September 2027, and customers who migrate get dual support provided they complete the transition to Maximo Real Estate and Facilities by April 2029. We walk through the full timeline in the TRIRIGA end of life and Maximo migration guide.
More than almost any platform we have documented. IBM states that Maximo Real Estate and Facilities Real Estate Manager lease accounting "includes processes designed to support old lease accounting guidelines (ASC 840 and IAS 17) as well as current accounting standards (ASC 842, IFRS 16, GASB 87 Lessee, GASB 96, and GASB 87 Lessor)". The GASB 87 Lessor and GASB 96 coverage is genuinely unusual, and it is why public sector and university real estate teams end up on TRIRIGA where a private company might pick a lighter ASC 842 lease accounting platform. Governmental reporters comparing options should also read our GASB 87 software breakdown. None of that changes the input problem: the classification engine can only work from facts somebody abstracted out of the lease first.
Through data utilities, which IBM provides to bulk create, update, or set up records related to lease accounting. That is the practical route for a portfolio: abstract the leases into a clean spreadsheet, map the columns to your lease abstract record fields, and load the whole set at once instead of opening a form per lease. The bottleneck is never the load, it is producing the spreadsheet. A trained analyst needs roughly four to eight hours to abstract a complex commercial lease by hand, so a 300 lease portfolio is a year of one person's time before a single record enters the system. That arithmetic is why batch abstraction is usually the first thing a migration team outsources or automates.
It turns a background task into a deadline. Moving from TRIRIGA to Maximo Real Estate and Facilities means your lease records travel to a new platform, and any field that was thin, stale, or never abstracted in the first place becomes visible during validation. Teams routinely discover that amendments were never captured, that option notice dates were entered as text, or that the rentable area on record disagrees with the lease. Re-abstracting from the source documents is the only way to know which version is right, and it is far cheaper to do it once, before the cutover, than to reconcile two systems afterwards. Uploading the original PDFs and comparing a fresh source-linked abstract against the legacy record is a fast way to find the gaps.
Use TRIRIGA as the system of record, and do the reading somewhere it is cheap to test. TRIRIGA earns its keep on notifications, payments, allocations, reporting, and the accounting engine, and none of that is worth replacing. The abstraction step is different: it is document work, it is the expensive part, and until you are on Maximo Real Estate and Facilities 9.2 the product does not do it for you. Running the PDFs through AI lease abstraction software first, reviewing the source-linked fields, then loading a clean file, keeps the system of record intact and takes the manual reading out of the critical path. If you are also weighing an outside vendor for the work, the honest cost comparison is in our lease abstraction services and companies breakdown, and the field set we return lines up with the standard commercial lease abstract template.
Still have questions? Our team is happy to help.
Talk to our teamOnly on the newest version. IBM documents AI population of lease abstracts from uploaded documents starting in Maximo Real Estate and Facilities 9.2. On TRIRIGA 11.x, lease data reaches the system through manual data entry, OSCRE XML import, or offline forms. Asset lease records are manual entry only.
IBM announced support lifecycle completion for all IBM TRIRIGA and TRIRIGA Application Suite versions effective September 30, 2027, and software ordering ended January 28, 2026. The designated upgrade path is IBM Maximo Real Estate and Facilities 9.x, which IBM calls the evolution of IBM TRIRIGA.
IBM Maximo Real Estate and Facilities 9.x, delivered as an application inside IBM Maximo Application Suite 9.x. IBM describes it as the evolution of IBM TRIRIGA and lists AI powered lease abstraction, workflow automation, and integrated IoT and data analytics among what is new.
IBM states that Maximo Real Estate and Facilities Real Estate Manager lease accounting supports ASC 840 and IAS 17 alongside ASC 842, IFRS 16, GASB 87 Lessee, GASB 96, and GASB 87 Lessor. The GASB 87 Lessor and GASB 96 coverage is unusually broad for a real estate platform.
Through data utilities, which IBM provides to bulk create, update, or set up lease accounting records. Abstract the portfolio into a clean spreadsheet first, map the columns to your lease abstract record fields, then load the full set rather than keying one form per lease.
IBM does not publish pricing for TRIRIGA or Maximo Real Estate and Facilities. Both are sold through a sales conversation with a live demo, so cost depends on your suite entitlements, user counts, and deployment. Treat any dollar figure you find in a software directory as unsourced.
Yes, and that is the intended fit. TRIRIGA stays your system of record for notifications, payments, allocations, and lease accounting. This handles the document reading, returning reviewed, source-linked fields you export to Excel or CSV and load through data utilities.
The same job for SAP Flexible Real Estate Management.
Learn moreThe same abstract-then-import workflow for CoStar Real Estate Manager.
Learn moreAbstracting leases for import into Yardi Voyager.
Learn moreFor the public sector teams TRIRIGA GASB support attracts.
Learn moreThe bulk workflow a TRIRIGA or Maximo migration needs.
Learn moreThe field set a TRIRIGA lease abstract record expects.
Learn moreThe full overview of our AI lease abstraction tool.
Learn more