Archibus stores leases, it does not read them. Upload a lease and get rent, recurring costs, options and dates as cited fields, exported in the column order your Archibus import expects.
Upload a document to extract
Drop files here or click to upload
Up to 50 files at once, 50MB each, zip archives up to 190MB
Uploading...
Archibus documents several entry routes for the Leases module. All of them assume somebody has already read the lease. This table shows what each route costs in effort and where an abstraction step saves the most time.
| Route into Archibus Leases | What it requires | Effort per lease | Where it falls short |
|---|---|---|---|
| Portfolio Edit Wizard | A lease administrator and the lease PDF | 4 to 8 hours for a complex lease | Guided, but every term is still read and typed by hand |
| Lease Portfolio Console forms | Background data already defined | Faster for a basic subset of fields | Quick for the core record, slow once clauses, options and costs are added |
| Lease templates | Templates set up in background data | Saves repeated values only | Fills what is common across leases, not what is unique to each one |
| Data Transfer import | A CSV or Excel file in the right columns | Minutes once the file exists | Dates must be yyyy-mm-dd, and someone still has to build the file from the leases |
| Partner data migration | An Eptura partner statement of work | Billed as services time | The same manual reading, done by consultants on the clock |
| LeaseAbstractors, then Data Transfer This tool | Lease PDFs and a browser | Minutes plus review | You review the fields before loading, and the import still runs through Data Transfer rather than a certified connector |
Entry routes from the Archibus help for the Leases SaaS module and Data Transfer, checked October 2026. Archibus is sold through Eptura partners, so services pricing varies by partner. Effort figures are typical analyst time for a commercial lease with amendments.
The Lease Portfolio Console organizes a lease into basic information, contacts, recurring costs, clauses, options, amendments, suites and documents. These are the fields the extraction pulls to fill those tabs.
Landlord and tenant entities, building and suite, rentable and usable area, and the lease type, so the record links to the right property and suite inventory in Archibus.
Base rent by period, escalations, free rent and payment frequency, laid out as dated rows that map onto recurring cost records with ISO start and end dates.
Pro rata share, base year or expense stop, caps and exclusions, ready for the CAM profile and cost categories you defined in background data.
Renewal, termination, expansion and purchase options with their notice windows, so the Archibus alerts for option and lease due dates fire on the right day.
Maintenance, insurance, assignment and subletting, restoration and other clauses, grouped so they map onto your Archibus responsibility categories.
Each value links to the page and clause it came from, so the person approving the Data Transfer comparison report can check a term in seconds.
From a folder of lease PDFs to a reviewed Data Transfer file, in four steps.
Use Data Transfer to export one existing lease and its recurring costs. That file is your exact column template.
Add each lease with its amendments, side letters and exhibits. Scans and image PDFs are read by OCR first.
Check rent steps, options and notice dates against the linked source pages and correct anything before it reaches Archibus.
Download Excel or CSV in your template order with yyyy-mm-dd dates, run the comparison report, then commit the import.
How leases get into Archibus today, what the import needs, and where abstraction removes the hand keying.
Short answer: Archibus lease management stores and tracks lease data well, but it does not read your lease PDFs. Every lease reaches the Archibus Leases module through the Portfolio Edit Wizard, the Lease Portfolio Console forms, or a Data Transfer import of a CSV or Excel file. The slow part is the reading, so abstract the leases first and load a reviewed file.
Not in the sense of reading a document. Eptura says on its Archibus lease management page that lease abstracts and detailed clauses are immediately accessible once they are in the system, which describes storage and retrieval. When we checked that page in October 2026 it did not mention extraction, OCR or AI reading of lease documents. The Archibus help for the Leases SaaS module describes tasks that facilitate lease data entry, a wizard, and forms. Somebody still reads each lease and types the terms in, or prepares a spreadsheet for import.
Through Data Transfer. Archibus documents a Transfer In action that imports a comma separated values file or an Excel file from the client computer or a server, can generate comparison reports of inserted and updated records before you commit, and writes an error log when rows fail. The fastest reliable route is to export an existing lease with Data Transfer, use that file as your column template, and fill it from abstracted data. Our lease PDF to Excel converter produces exactly that kind of spreadsheet.
Archibus Data Transfer requires every date field in an import file to be in yyyy-mm-dd format. Its own help warns that if you edit or type dates in Excel, they are saved using your Windows regional date setting, which can cause problems with recurring cost start and end dates. A lease portfolio is mostly dates: commencement, expiration, rent steps, option windows. We export every date in ISO yyyy-mm-dd form, so the file loads without someone retyping a column of commencement dates.
Archibus asks you to set up background data first: alert rules for option and lease due dates, lease templates, contacts, responsibility categories for clauses, cost categories and, if you use them, indexes for escalations. Its help suggests an incremental approach, starting with buildings, leases and base rents and adding scheduled costs, CAM and index based escalations later. That is sensible advice, and it is also why so many Archibus portfolios stall half loaded. Abstracting every lease up front gives you the full clause, option and cost picture on day one, so you can decide which layers to load rather than discovering them later.
Eptura sells Archibus exclusively through partners, and data migration is usually a line item in the partner statement of work. Keying leases by hand runs roughly 4 to 8 analyst hours for a complex commercial lease with amendments. On a 200 lease portfolio that is 800 to 1,600 hours before the system is useful. Our Archibus pricing breakdown covers how partners quote, and the bulk lease upload runs a whole folder of leases in one pass so the migration line shrinks to review time.
IBM ends support for every TRIRIGA version on September 30, 2027, and Archibus is one of the IWMS suites TRIRIGA teams shortlist. A TRIRIGA lease export rarely maps cleanly onto Archibus tables, and the old abstracts are often out of date against the latest amendment. Re-abstracting from the signed documents gives you a clean, source cited load file. See our TRIRIGA alternatives comparison if the platform choice is still open.
We read the lease, Archibus runs the portfolio. Upload the lease and its amendments and you get parties, premises and area, base rent and escalations, recurring costs, CAM terms, options, clauses and critical dates as fields, each linked to the page it came from. Export to Excel or CSV in your Data Transfer column order and load it. Plans start at $49 a month, or $24 a month billed yearly, and you can run one lease before you sign up.
Archibus stores lease abstracts and clauses once they are entered, but its lease management pages do not describe reading lease PDFs. Lease data goes in through the Portfolio Edit Wizard, console forms or a Data Transfer import, so the reading is done by a person or by an abstraction tool first.
Use Data Transfer. Its Transfer In action imports a CSV or Excel file, can produce comparison reports of inserted and updated records before you commit, and logs any errors. Export one existing lease first and use that file as the column template for the rest.
Every date field must be yyyy-mm-dd. Archibus warns that dates edited in Excel are saved in your Windows regional format, which can break recurring cost start and end dates. Our exports write every date in ISO format.
By hand, a complex commercial lease with amendments takes roughly 4 to 8 analyst hours to read and key. With AI abstraction the reading takes minutes and the remaining time is review of cited fields, which is usually a small fraction of the manual effort.
Yes. Re-abstracting from the signed leases and amendments gives a clean load file instead of carrying over stale TRIRIGA abstracts. IBM ends TRIRIGA support on September 30, 2027, so many teams are doing exactly this now.
Plans start at $49 a month, or $24 a month billed yearly, and you can run a single lease before creating an account. For a migration backlog, bulk upload processes a whole folder in one pass.
Archibus, Planon, Maximo and lease platforms compared.
Learn moreClean lease data for TRIRIGA or Maximo Real Estate and Facilities.
Learn moreAbstract a whole folder of leases in one pass.
Learn moreTurn a lease into a spreadsheet for any import.
Learn morePull terms out of lease PDFs before loading any platform.
Learn moreAn honest comparison of the leading tools.
Learn moreFor individuals and small teams beginning to automate document data capture.
USD / mo
$288 charged today
With : due today
Choose extraction speed vs. model accuracy per job.
| Base AI Faster | 2,500 pages |
| Pro AI Best accuracy | 500 pages |
For growing teams that need bulk extraction, custom templates and spend analytics.
USD / mo
$888 charged today
With : due today
Choose extraction speed vs. model accuracy per job.
| Base AI Faster | 10,000 pages |
| Pro AI Best accuracy | 2,000 pages |
High-volume extraction with API access, priority processing, and adjustable page tiers.
USD / mo
$ charged today
With : due today
Scales with your selected tier.
| Base AI Faster | pages |
| Pro AI Best accuracy | pages |
For portfolio-scale teams abstracting hundreds of thousands of pages a month, with unlimited seats.
USD / mo
$41,880 charged today
With : due today
| Base AI Faster | 500,000 pages |
| Pro AI Best accuracy | 120,000 pages |
Everything you need to know before you subscribe, or ask our support team about anything specific.
Ask a questionEach plan includes a monthly allowance of pages, and the number you get depends on which AI model you choose at extraction time. Base AI processes pages faster; Pro AI delivers the highest field-level accuracy. Your allowance resets on your billing anniversary each month, unused pages do not roll over. A typical commercial lease runs 20 to 60 pages including amendments, so the Starter plan's 2,500 Base AI pages cover roughly 40 to 120 leases a month.
Once your included pages are used up, extraction pauses until the next billing cycle. You can upgrade your plan at any time mid-month, the higher allowance kicks in immediately and you are only charged the prorated difference for the remainder of the period.
Yes. You can switch from monthly to yearly billing at any time on the Billing page. The yearly price is charged the same day, minus the unused part of your current month, and the 50% yearly rate applies right away. All payments are final: cancelling stops the next renewal, and access continues until the end of the period already paid.
All plans export to Excel XLSX and CSV. Plus adds QuickBooks (QBO) export and financial reports. Pro unlocks JSON output via REST API so you can push structured data directly into any ERP, RPA platform or internal system.
We do not use your documents to train or improve our own models, and files are encrypted in transit (TLS 1.2+) and at rest (AES-256). Extraction runs through a third-party model provider, so review their terms if your policy requires a contractual no-training commitment. You control retention: documents can be deleted from the workspace at any time, and we will remove everything on request.
Enterprise costs $6,990 per month billed monthly, or $3,490 per month billed yearly ($41,880 charged today). It includes 500,000 Base AI pages and 120,000 Pro AI pages a month, 1,000 AI Smart Reports, unlimited user seats and everything in Pro, including REST API access. You buy it online like any other plan, and you can move between Pro and Enterprise at any time from your billing page, paying only the prorated difference.
Enterprise gives you 500,000 Base AI pages and 120,000 Pro AI pages a month, unlimited seats and API access, from $3,490 per month billed yearly. Buy it online and start right away.
